10 Best Subscription Management Tools for SaaS

10 Best Subscription Management Tools for SaaS

Subscription management tools are indispensable for SaaS businesses. They ensure efficient handling of recurring payments, customer subscriptions, and billing cycles. 

These top 10 SaaS subscription management tools automate payment collections through various gateways, facilitate custom pricing plans, and assist in managing the entire subscription lifecycle. 

Among these best 10 tools, each offers unique features that integrate flawlessly with accounting software and payment processors.

List of 10 Best Subscription Management Tools for SaaS

  1. Sage Intacct
  2. Zluri
  3. Zoho Billing
  4. Recurly
  5. Stripe
  6. Chargebee
  7. Fastspring
  8. Maxio
  9. Sticky.io
  10. Billsby

1. Sage Intacct 

Sage Intacct

Sage Intacct offers a comprehensive subscription management platform for SaaS businesses, focusing on critical areas such as accounting software integration, billing models, and revenue recognition. 

Sage Intacct’s solutions offer advanced analytics for subscription metrics, allowing businesses to optimize their revenue streams and customer experiences. The platform caters to various subscription business models, emphasizing flexibility in payment methods and billing frequencies to reduce revenue leakage and increase customer retention. 

List of Features

Sage Intacct comes with various features to facilitate SaaS subscription management. Here are some of the core features the solution has to offer:

  • Centralized platform
  • Generates reliable forecasts 
  • Flexible pricing model 
  • In-depth analytics
  • Real-time updates
  • Unlimited users and projects
  • Resource management
  • Integration capabilities
  • Collaboration tools
  • Project templates and customizable workflows
  • Security and user-friendly interface

Top 3 Features

These are the top three subscription management services that Sage Intacct can provide for your SaaS:

1. Generates Reliable Forecasts 

Reliable Forecast of Sage Intacct

It equips businesses with the tools for SOX compliance and generating reliable forecasts, which is essential for IPO readiness and scalable growth. They are favored by hyper-growth companies for their capability to facilitate efficient decision-making and financial management for pre-IPO organizations.

2. Flexible Pricing Model 

Sage Flexible Pricing Model

Sage Intacct offers the ability to customize pricing strategies to suit different customer segments and market changes. This flexibility supports various subscription models, including tiered and one-time payments, allowing businesses to adapt quickly to customer needs and preferences.

3. In-Depth Analytics

Sage In-Depth Analytics

Sage Intacct provides analytics tools that deliver insights into key subscription metrics, such as revenue trends, customer churn, and subscription growth. These analytics help businesses understand performance, identify areas for improvement, and make data-driven decisions to grow their subscription model.

Pros

  • Integration with popular business apps and productivity suites like Google Workspace improves its utility.
  • Offers extensive tools for resource planning, helping businesses make informed decisions.
  • Facilitates effective communication and real-time collaboration among remote teams.
  • Allows customization of project workflows, templates, and fields to suit specific project needs.

Cons

  • The wide range of features and comprehensive capabilities might require a learning period for new users.
  • Detailed pricing information might not be readily available on the website, requiring potential users to contact sales for specifics.

Pricing

Sage Intacct offers a range of pricing plans tailored specifically to a business’s size and needs, with a focus on small and medium businesses:

  • Start: £14 per month
  • Standard: £28 per month
  • Plus: £36 per month

Integrations

There is a variety of integrations supported by Sage Intacct:

  • Google Drive
  • Jira Software
  • Google Sheets
  • Google Workspace
  • Salesforce
  • Zoho Projects

Average Rating from Software Directories

We explored Sage Intacct reviews on leading tech forums and review sites: SoftwareAdvice, GetApp, and G2. Based on the reviews given by the users, Sage Intacct’s average rating is 4.3.

Sage Intacct Rating

Testimonials 

Sage Intacct Review 1

Sage Intacct Review 2

Customer Support Options

Sage Intacct has many customer support options:

  • Online support center
  • Live chat 
  • Email support 
  • Phone support 
  • Community forums 

Final Verdict

Sage Intacct distinguishes itself in SaaS subscription management through its integration with major payment gateways, offering a subscription management platform that simplifies payment processing and billing automation. Its flexible pricing models and subscription billing software adapt to various business needs, while advanced analytics provide insights into subscription metrics and customer churn. 

2. Zluri

Zluri Subscription Management Tool

 

Zluri stands out as a superb option for SaaS subscription management, focusing on optimizing payment processes and improving customer experiences. Through a user-friendly interface, it simplifies handling subscription lifecycles, from payment collections to managing customer churn. 

Zluri’s platform integrates with major payment gateways. Zluri aids businesses in reducing revenue leakage and improving subscription metrics. This makes it an invaluable tool for subscription-based businesses aiming for growth and customer satisfaction.

List of Features

Zluri comes with a wide variety of features to facilitate SaaS subscription management. Here are some of the core features the solution has to offer:

  • Application discovery
  • Shadow IT & monitoring
  • License & cost optimization
  • SaaS spend management
  • Automated access reviews
  • Secure de-provisioning

Top 3 Features

These are the top three subscription management services that Zluri can provide for your SaaS:

1. License and Cost Optimization

Zluri's License and Cost Optimization

Zluri’s platform offers a comprehensive approach to SaaS stack optimization, highlighting potential savings by analyzing uSage Intacct and spending across technology stacks. It provides a 360° view of expenditure, intelligent recommendations to prevent cost escalation and automated workflows for license management. 

2. Application Discovery

Zluri Application Discovery

Zluri’s application discovery engine provides IT teams with unparalleled visibility into their SaaS ecosystem, covering both centrally managed applications and software installed on individual devices. It features nine levels of app discovery, over 800 out-of-the-box integrations, and a catalog of over 225,000 applications.

3. Shadow Tracking and Monitoring Risk 

Zluri IT Monitoring

Zluri’s platform emphasizes eliminating shadow IT and increasing SaaS security by providing comprehensive visibility and control over apps. It features string discovery tools to identify and alert high-risk apps, administration controls to manage user access and app usage Intacct, and monitoring capabilities to detect and address new apps. 

Pros 

  • Prevents shadow IT by offering visibility to all SaaS applications in use.
  • Automates onboarding and offboarding processes, improving operational efficiency.
  • Optimizes SaaS spending by managing subscriptions and identifying unused licenses.
  • Organizes access reviews and compliance through secure integrations.

Cons

  • The effectiveness and value may depend on the organization’s size and Sage Intacct’s complexity.
  • Integration with all SaaS tools, especially niche or legacy applications, might present challenges.
  • The learning curve and adoption across different departments could take time.

Pricing

Zluri offers different price plans for SaaS subscription management based on the business size. They cater it specifically for the business. Their pricing plans depend on contract, security, and administration costs needed for the SaaS.

Integrations

There is a variety of integrations supported by Zluri:

  • Google Workspace
  • AWS
  • Coupa
  • Jamf
  • Netsuite
  • Aha!
  • Adalo

Average Rating from Software Directories

We explored Zluri reviews on leading tech forums and review sites: SoftwareAdvice, GetApp, and G2. Based on the reviews given by the users, the average rating of Zluri is 4.7.

Zluri Rating

Testimonials

Zluri Review 1

Zluri Review 2

Customer Support Options

Zluri has a few customer support options

  • They have customer support software 
  • A help desk where the customer can ask any questions whenever they face a difficulty

Final Verdict

Zluri stands out for its comprehensive approach to SaaS subscription management, offering unparalleled visibility and control over the entire SaaS ecosystem. With features like 100% discovery, the largest app catalog, and future-proof IT through unified governance across access, cost, and compliance, Zluri ensures businesses can optimize costs, manage contracts, and secure their applications effectively. Its ability to generate significant savings by identifying and reclaiming underused licenses, alongside centralized management of SaaS contracts and vendors, makes it a powerful tool for modern IT teams.

3. Zoho Billing

Zoho Billing

Zoho Billing is an excellent choice for SaaS subscription management. Its user-friendly interface supports various payment gateways and methods for versatile payment processing. 

The platform organizes billing processes, supports multiple payment methods, and offers powerful analytics for insightful business decisions. Its subscription billing software integrates flawlessly with accounting software, providing valuable insights into revenue trends and customer churn, aiding revenue escalation and retention.

List of Features

Zoho Billing comes with a wide variety of features to facilitate SaaS subscription management. Here are some of the core features the solution has to offer:

  • Product catalog management
  • Complete billing process
  • Manage customer cycle
  • Payment gateways and currencies
  • Quotes and expenses
  • Customer portal
  • Analytics for reports and insights.
  • Automation
  • Integrations and security compliance

Top 3 Features

These are the top three subscription management services that Zoho Billing can provide for your SaaS:

1. Efficient Billing Processes

Billing Process Zoho

They will optimize your billing operations with an integrated system for creating quotes, managing invoices, and tracking expenses. This process simplifies project and timesheet management, allowing the efficient generation of electronic invoices. These e-invoices facilitate quick, compliant transactions, adhering to regional standards.

2. Powerful Business Insights

Zoho Business Expenses

Zoho can help you gain deeper insights into your business performance with advanced metrics that track sales, receivables, revenue, and churn rates. With a comprehensive overview of your company’s financial health and customer trends, you can strategize effectively to increase growth and stay competitive.

3. Manage Customer Cycle

Customer Lifecycle Zoho

Increase your control over the customer lifecycle by effectively managing every aspect, from initiating trials to handling upgrades, cancellations, and reactivations. Incorporating dunning management into your strategy helps maintain smooth billing processes and creates a positive customer experience throughout their journey with your service.

Pros

  • Comprehensive subscription management features.
  • Multiple payment gateway integrations.
  • Automated billing and invoicing.
  • Customizable to fit business needs.
  • Detailed analytics for informed decision-making.

Cons

  • Learning curve for new users.
  • Pricing may scale with business growth.
  • Limited customization in lower-tier plans.

Pricing

Zoho Billing offers various pricing plans made for different business needs, with monthly and yearly billing options available to save up to 25%. 

  • Standard Plan: At $15 per month. Ideal for businesses starting their billing operations.
  • Professional Plan: At $39 per month. Suitable for businesses requiring subscription management.
  • Premium Plan: At $79 per month. Designed for medium to large businesses needing advanced billing solutions.
  • Elite Plan: At $239 per month. Best for enterprises requiring custom, scalable solutions.

Integrations

There is a variety of integrations supported by Zoho Billing:

  • Stripe
  • Paypal
  • Twilio
  • Google Drive
  • Dropbox
  • Zapier
  • Google Workspace

Average Rating from Software Directories

We explored Zoho Billing reviews on leading tech forums and review sites: SoftwareAdvice, GetApp, and G2. Based on the reviews given by the users, the average rating is 4.3.

Zoho Software Advice Rating

Testimonials

Zoho Billing Review 2

Zoho Billing Review 1

Customer Support Options

Zoho Billing has a customer self-service portal. Customers can access their transactions, invoices, subscriptions, payments, and more from one place and at their whim.

Final Verdict

Zoho Billing distinguishes itself as a prime choice for SaaS subscription management with its comprehensive tools designed for ease and efficiency. Its platform automates billing and invoicing processes, offers flexible subscription management capabilities, and provides advanced analytics for insightful decision-making. Zoho Billing’s integration with a wide array of payment gateways and its ability to adhere to various international financial regulations further solidify its standing as a versatile and reliable solution for businesses worldwide.

4. Recurly 

Recurly Subscription Management

Recurly is recognized for its effective SaaS subscription management, with key features that address important aspects of subscription businesses. Recurly’s subscription management tool is designed for businesses to manage customer lifecycles efficiently, from sign-up to renewal or cancellation. 

It also offers advanced analytics for monitoring key metrics like revenue trends, churn rates, and customer satisfaction, helping businesses make informed decisions and optimize their subscription models for better growth and customer retention. 

List of Features

Recurly comes with a wide variety of features to facilitate SaaS subscription management. Here are some of the core features the solution has to offer:

  • Project management solutions 
  • Custom fields
  • Project templates 
  • Task assignments 
  • Integration capabilities 
  • Global expansion
  • Security 
  • Bug tracking 
  • Resource planning 
  • Real-time updates 
  • Collaboration tools 
  • Data-driven decisions
  • Centralized platform
  • Resource management 
  • Resource allocation
  • Unlimited users

Top 3 Features

These are the top three subscription management services that Recurly can provide for your SaaS:

1. Top Notch Subscription Analytics

Recurly Analytics

They have a great understanding of your SaaS business with subscription analytics, knowing important metrics such as customer behavior patterns, churn rates, and revenue flows. This detailed analysis helps to identify areas for improvement, potential growth opportunities, and strategies to reduce churn. 

2. Global Expansion

Recurly Global Expansion

Expand your B2B operations on a global scale by maneuvering the power of SaaS subscription and payment management that supports multiple currencies and regions. This capability allows for easy adaptation to various market needs, helping your business to cater to customers worldwide with ease. 

3. Compliance & Security

Recurly Compliance and Security

Safeguarding customer data and adhering to stringent regulations such as PCI DSS, SOC 2, HIPAA, and GDPR is paramount for user trust and safeguarding your brand’s integrity. By implementing strong compliance and security measures, businesses can protect sensitive information, demonstrating a commitment to privacy and security that resonates with customers and stakeholders alike.

Pros 

  • A wide range of integration capabilities with popular business apps enhances the tool’s utility.
  • Real-time collaboration and communication features foster a cohesive team environment.
  • Customizable features allow businesses to tailor the platform according to their specific needs.
  • User-friendly interface ensures ease of use for project managers and the entire team.
  • Powerful Features for subscription management, including billing, invoicing, and customer management.

Cons

  • It may require a learning curve for new users to fully utilize all advanced features.
  • Pricing can be on the higher side for small businesses, especially when looking for more Comprehensive Features.
  • Some users might find the need for more Customizable Workflows to fit specific project management methodologies.

Pricing

Recurly offers these price plans for SaaS subscription management:

  • Starter Plan: $0 per month
  • Professional Plan: Custom
  • Elite Plan: Custom

Integrations

There is a variety of integrations supported by Recurly:

  • Jira Software
  • Google Workspace
  • Zoho Projects
  • Nifty Project Management
  • Salesforce
  • Slack

Average Rating from Software Directories

We explored Recurly reviews on leading tech forums and review sites: SoftwareAdvice, GetApp, and G2. Based on the reviews given by the users, the average rating of Recurly is 3.9.

Recurly G2 Rating

Testimonials

Recurly Review 1

Recurly Review 2

Customer Support Options

Recurly has many customer support options from which to choose:

  • 24/7 live chat support 
  • Email support 
  • Comprehensive knowledge base with articles, guides, and FAQs
  • Webinars and training sessions 

Final Verdict

Recurly stands out as an exceptional choice for SaaS subscription management due to its useful features and industry-leading capabilities. With flexible pricing models, smooth integration with major payment gateways, and advanced analytics, Recurly empowers businesses to increase subscription revenue. Its PCI-DSS compliance and security measures protect sensitive customer data, instilling trust and confidence.

5. Stripe

Stripe Subscription Management Tool

Stripe emerges as a top-tier solution for SaaS subscription management due to its useful list of tools specifically designed for subscription-based businesses. With its flexible billing models and extensive support for recurring payments, Stripe helps SaaS companies manage subscriptions and maximize revenue streams effortlessly. 

Its advanced analytics provide valuable insights into customer behavior and subscription performance so you can make data-driven decisions. Stripe’s strong security features protect sensitive payment information, instilling customer trust. 

List of Features

Stripe comes with a wide variety of features to facilitate SaaS subscription management. Here are some of the core features the solution has to offer

  • Automated billing for complex projects
  • Flexible subscriptions
  • Global payments
  • Real-time reporting
  • Advanced security features
  • Integration capabilities
  • Project management tools

Top 3 Features

These are the top three subscription management services that Stripe can provide for your SaaS:

1- Power any Billing Model

Stripe Power Any Billing Model

Power any billing model easily by launching new plans swiftly and accepting payments within minutes. Collect and securely store various payment details, from cards to ACH, and effortlessly send invoices to recurring customers while offering discounts and free trials to boost adoption. 

2- Save Time and Resources on Billing

Save Time and Resources on Billing with Stripe

Save time and resources on billing with Stripe’s pre-built interfaces and billing components. Benefit from faster payments with Stripe-hosted invoices, which get paid three times faster than traditional invoices, thanks to conversion-optimized designs. Easily launch a customer portal in minutes, allowing customers to manage subscriptions and update billing details via a secure link. 

3- Optimize Revenue

Optimize Revenue with Stripe

With Stripe’s diverse payment platform supporting 135+ currencies and numerous global payment methods, amplifying up to 50% conversion rates. Navigate regulatory requirements effortlessly with features like SCA for secure transactions. Reduce involuntary churn with Stripe’s dunning tools, recovering 41% of failed recurring payments on average.

Pros 

  • Easy for project managers and entire team to navigate and manage subscriptions.
  • Powerful features for billing, subscriptions, and payments, suitable for handling the entire project lifecycle.
  • Offers standout features & integrations with popular business apps, improving the project management software program.
  • Supports payments in numerous currencies, aiding project management on an international scale.

Cons

  • Pricing can be expensive for small transactions due to fixed fees per transaction.
  • Can be complex to set up for new users without technical knowledge, requiring time to understand all advanced features and customizable features.
  • Some project management systems may require custom integration work to leverage Stripe’s capabilities fully.

Pricing

Stripe offers these price plans for SaaS subscription management

  • 2.9% + 30¢ per successful card charge for businesses in the US. Pricing may vary based on the country.
  • Custom Pricing: Available for businesses with large payment volumes or unique business models, including an Enterprise Plan.

Integrations

There is a variety of integrations supported by Stripe

  • Zoho Projects
  • Jira Software
  • Google Workspace
  • Slack
  • Shopify
  • QuickBooks

Average Rating from Software Directories

We explored Stripe reviews on leading tech forums and review sites: SoftwareAdvice, GetApp, and G2. Based on the reviews given by the users, Stripe’s average rating is 4.4.

Stripe G2 Rating

Testimonials

Stripe Review 1Stripe Review 2

Customer Support Options

Stripe has many customer support options to choose from:

  • 24/7 email and chat support
  • Phone support
  • Comprehensive documentation
  • API documentation and resources for self-help
  • Community forum

Final Verdict

Stripe stands out for SaaS subscription management because its versatile platform supports various billing models, global payment methods, and automated invoicing. With Stripe, businesses can quickly launch great billing experiences without extensive engineering resources, accelerating revenue collection. Their pre-built interfaces help with the rapid deployment of customer portals. Additionally, Stripe-hosted invoices lead to faster payments, with a 3x increase in conversion rates compared to traditional invoices. 

6. Chargebee

Chargebee Subscription Management Tool

Chargebee excels as a SaaS subscription management solution due to its resourceful features and flexible pricing models. With comprehensive subscription management tools and support for various payment gateways, Chargebee simplifies the billing process. 

Chargebee’s easy integration with accounting software ensures accurate revenue recognition and financial reporting. Trusted by leading companies, Chargebee offers a user-friendly interface and customizable reports, making it a great option for subscription management.

List of Features

Chargebee comes with a wide variety of features to facilitate SaaS subscription management. Here are some of the core features the solution has to offer:

  • Automated billing and invoicing
  • Task assignments
  • Custom fields 
  • Customizable workflows
  • Dunning management 
  • Real-time updates 
  • Data-driven decisions
  • Integration capabilities 
  • Online project management software 
  • Advanced security features 
  • Secure file storage and data privacy
  • Unlimited projects 

Top 3 Features

These are the top three subscription management services that Chargebee can provide for your SaaS:

1. SaaS Billing and Subscription on Autopilot

Chargebee SaaS Billing and Subscription on Autopilot

With SaaS billing and subscription management on autopilot, businesses can effortlessly automate every stage of the subscription lifecycle. From smoothly transitioning trial users to paid plans to efficiently collecting customer payment details, managing billing adjustments for upgrades or downgrades, and handling subscription renewals, automation organizes operations and ensures smooth customer experiences. 

2. Offers Multiple Payment Options

Chargebee Multiple Payment Options

Provides diverse payment choices by facilitating transactions within minutes, spanning globally in over 100 currencies through smooth integrations with more than 30 payment gateways. Chargebee facilitates recurring payments via various methods, including credit cards, debit cards, and digital wallets such as Google Pay, Amazon Pay, and Apple Pay. It supports recurring payments across more than 150 countries.

3. Automate Feature 

Chargebee Automation

With Chargebee Entitlements, feature provisioning is automated, and limited-period feature trials are easily implemented. It is a centralized system for managing customer access to various features, allowing you to set limits and allocate resources efficiently. You can selectively roll out feature trials to specific customers, helping you gauge their interest and gather feedback effectively.

Pros 

  • Makes it easier for project teams to navigate and manage subscriptions without extensive training.
  • Extensive integration capabilities with popular business apps and project management software, offering standout features & integrations.
  • Customizable workflows and custom fields allow for tailored subscription management processes, which are essential for individual and team projects.
  • Real-time updates and analytics provide insights into project performance, aiding in project planning and execution.

Cons

  • Pricing may be prohibitive for startups or small businesses just beginning to scale.
  • The wealth of advanced and comprehensive features might overwhelm new users, requiring a learning curve to utilize the platform fully.
  • Customization and advanced setup may require technical knowledge or additional project management systems implementation resources.

Pricing

Chargebee offers these price plans for SaaS subscription management:

  • Starter Plan: Ideal for growing businesses, starting at $0 per month, supporting up to $600K in revenue.
  • Performance Plan: Designed for scaling businesses, starting at $599 monthly, with additional advanced features.
  • Enterprise Plan: Custom pricing for businesses with unique needs, offering customizable features and dedicated support.

Integrations

There is a variety of integrations supported by Chargebee:

  • Salesforce
  • Zapier
  • Slack
  • QuickBooks
  • Shopify
  • Xero

Average Rating from Software Directories

We explored Chargebee reviews on leading tech forums and review sites: SoftwareAdvice, GetApp, and G2. Based on the reviews given by the users, the average rating of Chargebee is 4.4.

Chargebee G2 Rating

Testimonials

Chargebee Review 1 Chargebee Review 2

Customer Support Options

Chargebee has quite a few customer support options:

  • 24/7 Email Support
  • Phone Support
  • Knowledge Base
  • Community Forum

Final Verdict

Chargebee is a leading SaaS subscription management platform because it offers comprehensive solutions that address the complexities of SaaS billing and subscription management. It automates the entire subscription lifecycle, supports multiple payment methods across over 150 countries, and enables quick plan and pricing changes without developer dependency. 

7. FastSpring

FastSpring Subscription Management Tool

FastSpring is a premier subscription management platform offering various tools specifically for SaaS businesses. Its integration with major payment gateways facilitates smooth online payments, ensuring a smooth customer experience. 

FastSpring’s subscription billing software supports various payment methods, from card payments to mobile payments, improving payment processing. With its focus on customer retention through thorough subscription management features, FastSpring aids businesses in nurturing their customer base throughout the customer journey, from trial periods to active customer retention.

List of Features

FastSpring comes with a wide variety of features to facilitate SaaS subscription management. Here are some of the core features the solution has to offer:

  • Automated recurring billing
  • Recover 60% of failed rebills
  • Simplifying billing
  • Flexible subscription plans
  • Custom fields 
  • Global payments and currencies
  • Real-time analytics
  • Real-time updates 
  • Data-driven decisions
  • Advanced security and compliance
  • Customizable checkout
  • Customizable templates

Top 3 Features

These are the top three subscription management services that FasSspring can provide for your SaaS:

1. Flexible Billing

FastSpring Flexible Billing

Adaptable billing and hassle-free subscriptions. FastSpring propels your subscription services to new heights, providing an extensive range of choices for your offerings. Whether you’re looking for a monthly-renewing free trial that transitions into an annual plan, pauses, and later resumes a subscription with a pro-rated upgrade, or bundle subscriptions with a one-time product purchase at sign-up, FastSpring has you covered.

2. Recover 60% of Failed Rebills

FastSpring Recover 60% of Failed Rebills

Through their expertise, they offer to take the reins of managing these challenges through automation. This involves handling failures, sending timely notifications, and executing strategic retry attempts. They aim to help you reclaim lost revenue efficiently and reduce customer churn.

3. No-Code or All-Code: Up to You

FastSpring No-Code or All-Code; You Decide

FastSpring simplifies the setup of billing subscriptions, allowing you to get started effortlessly with just a few clicks, requiring no coding knowledge whatsoever. FastSpring offers an extensive suite of APIs for those seeking deeper customization and control. These include functionalities such as proration preview, trial conversion, and subscription pause alongside a comprehensive webhook library. 

Pros

  • Simplifies the setup and management of subscriptions for the entire team.
  • Supports a variety of payment methods and currencies, essential for project management software aiming for global market penetration.
  • Provides insights into project performance, helping business owners make informed decisions.
  • With native integrations to popular tools and project management platforms, improving operational efficiency.

Cons

  • Lack of transparent pricing may hinder small businesses and startups from planning expenses.
  • Customization options may require technical knowledge to fully exploit, posing a challenge for those without in-house tech support.
  • It may not offer as many native integrations as competitors, potentially limiting project management applications in particular ecosystems.

Pricing

FastSpring adopts a customized pricing model based on your SaaS business’s specific needs and sales volume. They encourage potential clients to contact them directly for a personalized quote, considering Enterprise Plans for more significant needs.

Integrations

There is a variety of integrations supported by FastSpring:

  • WordPress
  • Google Analytics
  • Zapier
  • Mailchimp
  • Slack
  • Shopify

Average Rating from Software Directories

We explored Fastspring reviews on leading tech forums and review sites: SoftwareAdvice, GetApp, and G2. Based on the reviews given by the users, the average rating of Fastspring is 4.5.

FastSpring Rating

Testimonials

FastSpring Review 1

FastSpring Review 2

Customer Support Options

Fastspring has many customer support options:

  • 24/7 Support via email 
  • Phone Support during business hours
  • Comprehensive Knowledge Base with detailed guides and FAQs
  • Community Forum 

Final Verdict

FastSpring stands out in SaaS subscription management by integrating with major payment gateways, offering a cloud-based solution that simplifies online payments and billing automation. Its subscription management platform supports various pricing models, helping businesses create custom plans and manage billing cycles efficiently with features for managing the entire subscription lifecycle. 

8. Maxio

Maxio Subscription Management Tool

Maxio is a resourceful option for subscription management software for SaaS. It offers a “no code” approach that simplifies complex pricing schemes and financial processes. It allows businesses to create custom pricing plans without needing developers, supports over 150 currencies for payments, and integrates smoothly with significant CRMs like Salesforce and HubSpot. 

Maxio’s platform is designed to automate customer lifecycle management, from onboarding with PCI-compliant signup pages to renewals and expansions. This makes Maxio an ideal platform for SaaS companies looking to grow their subscription services worldwide.

List of Features

Maxio comes with a wide variety of features to facilitate SaaS subscription management. Here are some of the core features the solution has to offer

  • Automated billing and invoicing 
  • Flexible pricing models and payment gateways
  • Custom fields
  • Revenue recognition
  • Dunning management
  • Advanced analytics and reporting
  • Real-time updates 
  • Data-driven decisions
  • Project management software solutions
  • Customer self-service portal
  • Team collaboration
  • Revenue recognition & compliance

Top 3 Features

These are the top three subscription management services that Maxio can provide for your SaaS:

1. Revenue Recognition Maxio Revenue Recognition

Advanced Revenue Management allows for the creation of multiple revenue schedules, books, and prices alongside specific performance obligations, with the option for carve-outs. It easily compares old and new revenue recognition schedules without altering transaction data. It also offers flexibility to apply varied revenue recognition rule sets to individual or multiple contracts.

2. Investor-Grade SaaS Metrics

Maxio Investor-Grade SaaS Metrics

Maxio provides unparalleled insights into SaaS metrics by integrating all customer, contract, invoice, revenue, and payment data into a single source, allowing data-backed decisions and financial reporting with a few clicks. It facilitates up-to-date billing and invoicing analysis, segments financial data efficiently, and generates reliable reports effortlessly, supporting audit-friendly financial management. 

3. Payment Gateways

Maxio Payment Gateways

Maxio integrates with leading payment gateways like Stripe, Authorize.Net, Braintree, Csgforte, BlueSnap, and GoCardless, offering versatile payment processing options, including cards, ACH, and PayPal. These platforms cater to businesses at any scale, from startups to those aiming for global reach, with features like Stripe’s automatic card updater and Braintree’s advanced fraud tools. 

Pros 

  • Simplifies management of subscriptions, making it accessible to entire team members.
  • From billing to compliance, Maxio covers a broad spectrum of project management needs.
  • Made to support individual and client projects, improving project workflow and resource planning.
  • With native integrations to essential project management tools and popular business apps, facilitating efficient workflows.

Cons

  • The wide array of powerful features may require time for users to utilize the platform’s capabilities fully.
  • Potential users must contact sales for detailed pricing, which could delay project managers’ decision-making.
  • Smaller businesses might need access to more advanced features without upgrading to higher plans.

Pricing

Maxio offers a tiered pricing structure that includes:

  • Base Plan: $5000 annually
  • Custom Plan

Integrations

There is a variety of integrations supported by Maxio:

  • Salesforce
  • QuickBooks
  • Slack
  • Zapier
  • Stripe
  • Shopify

Average Rating from Software Directories

We explored Maxio reviews on leading tech forums and review sites: SoftwareAdvice, GetApp, and G2. Based on the reviews given by the users, the average rating of Maxio is 4.3.

Maxio G2 Rating

Testimonials

Maxio G2 Rating Maxio Review 1

Customer Support Options

Maxio has many customer support options to choose from:

  • Email support
  • Phone support
  • Knowledge base
  • Community forum

Final Verdict

Maxio stands out for its ability to tailor SaaS subscription management through thorough billing, invoicing, and revenue recognition capabilities. It offers a “no-code” setup for complex pricing models and automates the entire customer lifecycle, from acquisition through renewal. Maxio supports global currencies and payment methods, integrates smoothly with major CRMs, and provides advanced analytics for actionable insights. 

9. Sticky.io

Sticky.io Subscription Management

Sticky.io is an exceptional SaaS subscription management platform. It supports various billing models and pricing strategies, including uSage Intacct-based pricing and custom plans, aligning with business models for subscription-based businesses. 

The platform offers thorough subscription management features, from customer lifecycle and retention audits to revenue recognition and development. Sticky.io’s advanced analytics provide valuable insights into subscription metrics and revenue trends, aiding in effective decision-making for subscription growth and customer retention.

List of Features

Sticky.io comes with a wide variety of features to facilitate SaaS subscription management. Here are some of the core features the solution has to offer:

  • Automated billing cycles
  • Project management
  • Customer management tools
  • Custom fields
  • Dunning management
  • Flexible subscription options
  • Customizable templates 
  • Analytics and reporting
  • Real-time updates 
  • Data-driven decisions
  • Integrations with payment gateways

Top 3 Features

These are the top three subscription management services that Sticky.io can provide for your SaaS:

1. Fraud Prevention

Sticky.io Fraud Prevention

Sticky.io provides an effective fraud-prevention strategy that integrates advanced tools like Kount AI from Equifax to differentiate between legitimate transactions and fraudulent activities efficiently, ensuring customer trust through top-tier security measures. This approach involves real-time transaction monitoring, custom fraud-protection planning, and minimizing chargebacks by shifting liability and preventing fraudulent sign-ups for free trials.

2. Actionable Analytics

Sticky.io Data AnalyticsThey offer tools for comprehensive customer insights, helping businesses to understand and act on customer behaviors, preferences, and patterns. This facilitates personalized experiences and targeted offers, raising payment performance and inventory management. Through detailed reporting and analysis, businesses can identify high-value customer sources, understand buying patterns, and track key revenue metrics.

3. Churn Management

Sticky.io Churn Management

Sticky.io focuses on reducing involuntary churn and raising customer satisfaction to increase recurring revenue. Easy-to-use features and detailed churn management tools enable businesses to understand and address the reasons behind customer churn, improve payment processing, and offer targeted re-engagement campaigns.

Pros 

  • It makes it easier for entire team members to manage subscriptions without extensive training.
  • Allows for customizable workflows, catering to the unique needs of complex projects.
  • With native integrations to popular business apps, improving the online project management software experience.
  • Facilitate effective communication and customer relationship management.

Cons

  • Lack of transparent pricing may make budget planning challenging for some businesses.
  • The wide range of powerful features might overwhelm new users initially.
  • While offering many easy-to-project management tools or niche applications, it enables direct support.

Pricing

Sticky.io offers customized pricing to meet the specific needs of your SaaS, depending on transaction volume, features required, and other specific business needs. Potential clients are encouraged to contact Sticky.io directly to discuss their requirements and obtain a specifically catered quote.

Integrations

There is a variety of integrations supported by Sticky.io:

  • Shopify
  • Salesforce
  • Stripe
  • PayPal
  • Zapier
  • Mailchimp

Average Rating from Software Directories

We explored Sticky.io reviews on leading tech forums and review sites: SoftwareAdvice, GetApp, and G2. Based on the reviews given by the users, the average rating of Sticky.io is 4.5.

Sticky.io G2 Rating

Testimonials

Sticky.io Review 1

Sticky.io Review 2

Customer Support Options

Sticky.io has many customer support options to choose from:

  • 24/7 online support
  • Dedicated account manager
  • Knowledge base
  • Community forums

Final Verdict

Sticky.io distinguishes itself in SaaS subscription management by integrating with major payment gateways, offering a wide range of payment processing options to accommodate various customer preferences. Its platform supports diverse pricing models, billing frequencies, and subscription billing software capabilities, facilitating smooth and efficient subscription lifecycle management. With features like advanced analytics for monitoring subscription metrics and revenue management, Sticky.io aids in minimizing customer churn while optimizing recurring revenue streams. 

10. Billsby

Billsby Subscription Management Tool

Billsby is a premier choice for SaaS subscription management, offering advanced features that enable businesses to organize and run efficiently with customizable pricing models. With Billsby, customer self-service is neatly organized, and email automation amplifies the subscription experience. 

Their thorough approach to subscription management, coupled with customer-focused features, makes Billsby a powerful tool for businesses looking to improve their subscription services. 

List of Features

Billsby comes with a wide variety of features to facilitate SaaS subscription management. Here are some of the core features the solution has to offer:

  • Email automation
  • Automated billing and invoicing
  • Project managers 
  • Flexible subscription plans
  • Custom fields 
  • Project templates
  • Dunning management
  • Checkout customization
  • Customer management.
  • Advanced reporting tools
  • Real-time updates 
  • Data-driven decisions
  • Proration and coupons

Top 3 Features

These are the top three subscription management services that Billsby can provide for your SaaS

1. Products, Plans and Cycles

Billsby Product Plans And Cycles

Billsby’s subscription management hierarchy organizes businesses for growth with a structure of products, plans, and cycles. The product group plans for customer subscription, defining currency, and signup information. Plans detail the service or package, including pricing and features. Cycles determine billing frequency amounts and offer advanced billing options, allowing for longer-cycle discounts.

2. Customer Self-Service

Billsby Customer Self Service

Billsby simplifies self-service subscription management, allowing direct integration with your website without the need for costly gateway migrations.  Billsby handles all payment details securely, ensuring full PCI-DSS compliance and automatic global tax calculations for new subscriptions or changes. 

3. Email Automation

Billsby Email Automation

Billsby uses automated, event-triggered email communications for key subscription milestones, helping reduce churn by alerting customers to important actions like payment method updates. Their platform allows for full customization of email content and branding so the messages are aligned with your business identity. 

Pros

  • Simplifies subscription management tasks, making it user-friendly for team members.
  • With native integrations to essential project management tools and services, improving operational efficiency.
  • Allows customizable workflows, providing flexibility for individual and team projects.
  • The transparent, straightforward pricing model helps business owners plan expenses effectively.

Cons

  • While offering customizable templates, some project managers might seek more depth in customization options for complex projects.
  • Integration with services like Stripe or PayPal is required for payment processing.
  • The extensive range of features may require time for users to grasp fully, impacting time management initially.

Pricing

Billsby’s pricing model is transparent and designed to scale with your SaaS:

  • Free Plan
  • Core Plan: $45 per month, including all core features necessary for effective subscription management.
  • Volume Plan: $135 per month for businesses with high transaction volumes, offering reduced transaction fees.

Integrations

There is a variety of integrations supported by Billsby:

  • Zapier
  • Stripe
  • PayPal
  • Slack
  • QuickBooks
  • Google Analytics

Average Rating from Software Directories

We explored Billsby reviews on leading tech forums and review sites: Capterra, GetApp, and G2. Based on the reviews given by the users, the average rating of Billsby is 4.8.

Billsby G2 Rating

Testimonials

Billsby Review 1

Billsby Review 2

Customer Support Options

Billsby has many customer support options: 

  • Email support
  • Knowledge base
  • Live chat

Final Verdict

Billsby stands out in SaaS subscription management by integrating with major payment gateways and facilitating various payment methods and processing to optimize revenue streams. Its key feature includes a subscription billing platform that supports multiple billing models and pricing strategies, directly addressing customer churn through advanced analytics and retention audits. This cloud-based solution offers a comprehensive subscription management tool, covering the entire subscription lifecycle with flexibility in billing frequencies and customer lifecycles.

Table Comparison

Features Sage Intacct Zluri Zoho Billing Recurly Stripe Chargebee FastSpring Maxio Sticky.io Billsby
Custom Fields
Many Integrations
File Storage options
Bug Tracking
Project Templates
Collaboration Tools
Resource Management
Centralized Platform
Security features
Customizable workflows
Unlimited users
User-friendly interface

Best of the Best – Top 3 Subscription Management Tools for SaaS

After detailed scrutiny of the invoicing solutions available in the market and a comparison of their features offered, here are the 3 best options worth considering:

1. Billsby

Billsby is a feature-rich subscription management solution with various features, an easy-to-use interface, flexible packages, and scalable capabilities. Billsby delivers a Centralized Platform for managing SaaS subscriptions, supporting Project Management Solutions through Advanced Features, Team Collaboration, and Resource Management. Its suite of tools is designed to facilitate Project Success across various subscription-based business models, focusing on customizable workflows and real-time analytics. Billsby is a compelling solution for SaaS subscription management and offers features that facilitate other operations. Hence, it’s at the top of our top 3 recommendation list.

2. Zluri

Zluri earns the second spot in our top 3 recommendation list. The subscription management of Zluri is more or less on par with Billsby, making it a solution worth considering. Zuri offers a wide range of capabilities that prevent shadow IT by offering visibility into all SaaS applications in use, automated onboarding and offboarding processes, and optimizes SaaS spending by managing subscriptions and identifying unused licenses. It is great at organizing access reviews and compliance through secure integrations. However, the platform lacks some value-added features and can improve its user interface as it can confuse the user. 

3. Stripe

The last invoicing solution to conclude our top 3 recommendation list is Stripe. Stripe is a cloud-based subscription management software that’s preferred by small to large-size companies around the globe. The tool offers features similar to recommended alternatives,  such as Billsby and Zluri. However, there are some areas where the solution falls short in comparison. There’s no doubt that Stripe is a feature-rich software, but there’s a steep learning curve for using the platform to its full potential. Moreover, Stripe has had many problems with its customer support, which doesn’t make it a top-tier, user-friendly subscription service. And that’s why it’s currently at the bottom of our top 3 recommendation list.

In Conclusion

This selection of the top 10 subscription management tools for SaaS showcases a comprehensive range of solutions to raise operational efficiency, optimize revenue streams, and improve customer retention. These tools stand out because they can smoothly manage subscription lifecycles, integrate with various payment gateways, offer flexible billing models, and provide valuable insights through advanced analytics. 

For SaaS companies looking beyond subscription management to amplify their market presence, Stratigia offers a powerful all-in-one marketing solution. Specializing in SEO and a wide array of other inbound marketing techniques, Stratigia ensures that SaaS platforms grow their customer base through strategic, data-driven marketing efforts.

Frequently Asked Questions

1. What are the key features to look for in a subscription management platform?

Look for platforms that offer good subscription billing, comprehensive customer lifecycle management, customizable pricing models, advanced analytics for subscription metrics, and integration with major payment gateways for diverse payment processing options.

2. How does integration with accounting software benefit a subscription business?

Integration with accounting software facilitates accurate financial reporting, revenue recognition, and compliance with financial regulations. It simplifies the subscription management process by automating invoicing and revenue tracking, reducing manual errors, and providing real-time financial insights.

3. Can subscription management tools help in reducing customer churn?

Yes, by offering features like automated billing reminders, personalized retention audits, and flexible billing models, subscription management tools can significantly help in identifying at-risk customers, addressing their concerns proactively, and ultimately reducing customer churn.

4. What role does payment processing play in subscription management?

Payment processing is crucial for managing recurring revenue streams. Efficient payment processing solutions ensure the smooth handling of various payment methods, reduce payment failures, and support revenue recovery tools to minimize revenue leakage.

5. How do pricing models affect a subscription business’s revenue?

Choosing a suitable pricing model is vital for subscription businesses. Flexible pricing models like uSage Intacct-based pricing, tiered pricing, and custom plans can meet diverse customer needs, optimize revenue streams, and encourage subscription growth.

6. In what ways can Stratigia help SaaS companies with their subscription management strategies?

Stratigia, a SaaS marketing company, assists in optimizing subscription processes through targeted marketing strategies that boost customer acquisition, engagement, and retention. By analyzing key metrics and subscription analytics, Stratigia provides valuable insights for improving the overall customer experience and subscription growth.

7. What is revenue recognition, and why is it important for subscription-based businesses?

Revenue recognition is the accounting process of recording revenue when earned, not necessarily when payment is received. For subscription businesses, it’s critical for accurate financial reporting, compliance with accounting standards, and providing a clear picture of the company’s financial health.

8. How can subscription management software assist in handling payment failures?

Subscription management software automates the notification and retry process for payment failures, reducing involuntary churn. It also offers insights into the reasons behind payment failures, allowing businesses to take preventive measures and improve payment collection rates.

9. Why is customer retention important in subscription business models, and how can it be improved?

Customer retention is vital because retaining existing customers is more cost-effective than acquiring new ones. It can be improved by offering excellent customer service, understanding and meeting customer needs, utilizing retention audits, and providing flexible subscription and billing options to enhance the customer journey.

10. How does Stratigia use advanced analytics to improve subscription services for SaaS companies?

Stratigia uses advanced analytics tools to dissect subscription metrics, customer behavior, and revenue trends, offering SaaS companies real-time insights to make data-driven decisions. These insights help customize subscription services, tailor marketing efforts, and improve customer satisfaction and retention.

As the Founder of Stratigia, Abbas Sarfraz has helped hundreds of Software-as-a-Service (SaaS) companies acquire and retain customers. With hands-on experience in marketing and sales, business and product strategy, and operations for early stage SaaS companies, Abbas has perfected the art of successful SaaS Startups Launch and Growth.